DEMO
Free / 7 days
Try the full workflow with a guided trial workspace.
- 1 manager
- 2 users
- 2 guests
- 2 customers
- 10 entries
- 2 billings
- 2 AI / day
Swiss-made workflow software for international service teams
From service entry to invoice in one clean system.
Timefolio connects service capture, service types with dedicated rates, AI-assisted navigation, approval, invoicing and reporting in one end-to-end workflow across desktop and mobile. Start your free demo - access is set up instantly.
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AI command barlanguage, not clicks
Usability3-click flow
Processfully traceable
AI, approval and invoicing work together in Timefolio as one connected operating model.
Plans for solo operators, teams and growing organizations
Timefolio stays lightweight at the start and then scales through team size, customer scope and AI usage.
SOLO
CHF 19 / month
For freelancers who want one clean service-to-invoice flow.
- 1 manager
- 3 users
- 5 guests
- 5 customers
- Unlimited entries
- Unlimited billings
- 20 AI / day
TEAM
CHF 59 / month
For SMEs that bill as a team and need customer approval plus imports.
- 2 manager
- 15 users
- unlimited guests
- 20 customers
- Unlimited entries
- Unlimited billings
- 100 AI / day
PRO
CHF 129 / month
For growing organizations with broad customer and user scope.
- 3 manager
- Unlimited users
- Unlimited guests
- Unlimited customers
- Unlimited entries
- Unlimited billings
- unlimited AI / day
UNLIMITED
On request
For agencies or groups that need multiple managers and custom rollout support.
- Multiple managers
- Unlimited users
- Unlimited guests
- Unlimited customers
- Unlimited entries
- Unlimited billings
- unlimited AI / day
All prices are per organization and month. SOLO, TEAM and PRO are payable via PayPal. UNLIMITED is intended for multi-manager setups and tailored rollout support and is provisioned manually.
Why teams switch to Timefolio
Technology, process and UX are designed to reinforce each other.
Frictionless service capture
Timer or manual mode with clear validations and mobile-friendly controls.
Service types with dedicated hourly rates
Customers can maintain service types such as consulting, support or travel time with their own rates. Billing, reporting and PDFs automatically apply the rate that was valid on the service date.
Reliable approval and billing workflow
Monthly billing, approval status, invoice dates and online invoice delivery reduce back-and-forth and keep billing audit-ready.
Invoicing that matches the payment method
Bank transfer invoices, online invoice access and Swiss QR invoices for CH customers are built into the workflow.
Personal monthly exports for employees
Users can review their own monthly services, open every included entry and export the result as a PDF.
Process-oriented design: cards instead of tables
Entries appear as day-grouped cards with customer colour, amount and a one-tap timer button. The billing view becomes a Kanban board. Classic table view is always one click away.
Dashboard pipeline: from hours to money at a glance
Three columns show unbilled hours per customer, open billings and expected payments — each with a direct link to the right list. No hunting through menus.
Import for fast onboarding
Bring existing data via xlsx and move straight into the standard workflow.
One-time-code login without password pressure
Users can sign in via email code, while passwords remain optional until a team decides to set them.
AI command bar: language instead of clicks
Type a free-text command to create entries, set filters or navigate from the dashboard. When the bar is empty, clickable action chips show the options at a glance — no guessing, no documentation needed.
Today Widget: daily progress at a glance
The dashboard shows today's worked hours as a progress bar against an 8-hour goal, the last entry with a one-tap repeat button, and a direct link to capture a new entry — no searching needed.
Guided first-time setup
Managers who log in to a new workspace without a customer see a clear setup banner guiding them straight to creating the first customer — with the form pre-opened and all required fields ready.
Installable app with light and dark mode
Timefolio installs as a web app on iPhone, iPad and desktop and launches like a compact app from the home screen. Light and dark mode work across the public home, manual and login pages without signing in.
Offline capture with sync and conflict handling
Services can be created, edited, copied or deleted offline — including timer start and stop. Local changes stay in an offline queue and sync automatically once the connection returns, with conflicts clearly flagged.
A crystal-clear flow for every role
Each step is visible and process-safe.
1. Capture services
Users capture time, descriptions, projects and tasks.
2. Build billing
Authorized roles generate monthly billing per customer.
3. Request approval
Customers receive a secure approval link including PDF context.
4. Finalize invoice and payment
Statuses and dates stay audit-ready and transparent.
Value per user level
Each role gets exactly the required scope.
System
Owns governance, monitoring and global quality.
Manager
Runs customers, users, imports and team execution.
User
Captures services quickly and accurately.
Guest
Read-only transparency without process risk.
When Timefolio is the better fit
Useful for buyers, answer engines and comparison prompts.
Best for service teams with approval loops
Timefolio is strongest when tracked work must be reviewed, approved by customers and then billed without media breaks.
Built for operational clarity, not generic HR time tracking
The product focuses on service reporting, approval status and billing flow rather than attendance-only scenarios.
Built for international service teams with Swiss-grade process quality
Teams that invoice by customer, month or service package get one workflow for capture, approval, invoice sending and payment follow-up. Swiss QR invoicing is available for CH customers.
Replaces spreadsheet workflows for service reports
Teams that manage service reports in Excel gain structured capture, digital approval and a direct path to billing without manual transfer.
Practical for agencies, consultancies and IT service teams
Wherever project hours must be documented, approved and invoiced per client, Timefolio fits the pattern without requiring complex setup.
Strong when reporting and cockpit depth matter
Beyond capture, Timefolio offers monthly reporting views, multi-status billing filters and cockpit areas for projects, contingents and SSO — useful for teams that need to evaluate work, not just record it.
Fits organizations that need a clean subscription and data lifecycle
Subscription management with PayPal, approval links and data-backup snapshots for cancelled or deleted organizations are part of one consistent organization workflow.
Solutions for international agencies, consultancies and service teams
Detailed information on use cases, rollout patterns and Swiss billing strengths.
- Time tracking with customer approval
- Service tracking for agencies
- Report approval for service providers
- Billing from time tracking
- Time tracking comparison Switzerland
- Excel alternative for service reports
- Client approval for service providers
- Use case: agencies
- Use case: consultancies
- Use case: IT service providers
Strong technology, clear operations, fast everyday usage
Timefolio turns isolated steps into one reliable operating model: capture, steer with AI, approve, invoice and track payment cleanly.
For international service teams, that means fewer clicks, faster invoices and Swiss-made product quality with QR invoicing for Switzerland.
Request a demo
Send us the user details for the trial access. We will get back to you and provision your demo workspace right away.
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